March 17, 2017

Apps for small businesses – Warsash Small Business Networking Group

In the March Warsash Small Business Networking Group, Gordon headed the discussion which was useful Apps that he uses to help him in his business. We know that when working for several different customers it’s easy for small items to be forgotten. These Apps are designed to help with planning, accounts, and keeping on top of work, which eases the home / work life balance.

“If I don’t write it down – how do I know what I think!”

Gordon’s apps were for Android use, so for those with Apple products we have included Apple alternatives within these notes.


Google Calendar

This app works across all platforms. There are several useful functions that it offers such as multiple calendars, calendar sharing, colour coding for easy visual identification and its ‘find a time’ function. Google Calendars can also be embedded on a website, so that appointments can be scheduled if necessary.

An alternative to Google Calendar is Calendar on Microsoft. Both of these apps are free.


Timesheet App

The free Android app ‘Timesheet’ provides a way to keep track of your work hours (time tracking) and to document your projects. The Timesheet App also tracks mileage, phone calls and expenses by project.

Time Track is one of the Apple compatible apps that provides similar time tracking for multiple clients or projects.

One Note / Evernote

Both of these apps are useful for project planning and management. They allow notes to be taken in many forms from drawings, to spreadsheets, documents, and allow planning. You can invite others to share particular projects with you, so that all information pertaining to that project is collated in one place and anyone can check the status of the project.

Wunderlist / Trello

Wunderlist can be used across any platform and is a useful task management tool.

Several members of our group also used Trello which was a very similar app, allowing for ‘to do’, ‘in progress’ and ‘completed’ tasks.

The post it notes without the mess! These apps are both free.


IFTTT (If This Then That) is a free web-based service that people use to create chains of simple conditional statements, called applets. An applet is triggered by changes that occur within other web services such as Gmail, Facebook, Instagram, or Pinterest. It can also work with your FITBIT, or for example open your garage door when your car enters the drive or put your heating on prior to your arrival!



Chromecast is a media streaming device that plugs into the HDMI port on your TV. Chromecast works with all platforms.

It can be used to stream anything from a tablet including presentations or sharing video content.



Xero is cloud-based accounting software that connects business owners with their financial data, advisors, customers & more. Several others at the group used this software, which runs invoicing, bank records, including payroll, if needed.

There is a cost to this programme, which varies depending on the parts of the programme that are used.

If you would like to come along to the next Warsash Small Business Networking Group, please drop us an email

Gordon Kidson-Petlem can be found at

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